SMART AID Application Information

Access Application
School ID
St. Paul the Apostle: 12020
After selecting the school you wish to apply for, you will be asked to select the students’ grade, student code (parish code), and tuition (if tuition is not mandated by the school.) Please select the code that pertains to the school and parish you belong to (in the diocese of Grand Rapids) from the drop-down menu. The list of student codes are listed below for your convenience: 
Non-Parishioner (in the diocese of Grand Rapids) NonParish
Application and supporting documents due:
Application Fee:
Eligible Grades
Kindergarten – 8th Grade
Smart Aid Application Fee:
Required Supporting Documentation
Applications submitted without documentation will not be processed.
  • Most recent paystubs
  • 2016 W-2 forms for all jobs.
  • 2016 filed tax return: 1040, 1040A, 1040EZ with all schedules
  • 2016 filed business tax return (if applicable only): 1120, 1120S, 1065 (if applicable only)
  • Supplemental income documentation (if applicable only): Social Security income, Welfare, Food Stamps, Child Support, 1099-M Forms, Worker’s Compensation, Unemployment, Veterans Benefits, Housing Allowance, etc.

If you are unable to provide any of the aforementioned items, please submit a Special Circumstance Letter indicating which document(s) you are unable to provide and why. This information will be shared with your school for consideration.

Submitting Documentation
Documentation should be submitted at the time the application is completed. Application IDs must be included on all documents. Failure to include your ID will delay processing of your application.
Direct Upload: (login with your username and password and click Documentation tab)
Creating Your Account (See next section if you’ve already applied using Smart Aid in the past.)
Please visit and create your account by entering your primary email address as your username. Smart Aid will use this email address to contact you in the event that your application is “on hold” for missing documentation. Once you create your username and password, you will receive a verification email. Once you click the verification link in the email to verify that you are the account holder, you will be able to log in using the username and password you created. Please be advised that if you do not click the verification link that is sent to your email address, you will not be able to log in or reset your password.

You will also receive an Application ID unique to your family. Please keep this ID number for any reference and for new logins.

Application Rollover
If you created a Smart Aid account to apply for financial aid in a prior year, your application will roll over into the next school year. Your username and password will remain the same, as well as your application ID number (with the exception of the first two digits as that indicate the school year). The Parent/Guardian and Dependents section of the application will be auto-filled for you, you will simply need to confirm the information before advancing to the next sections of the application. If any information from the Parent/Guardian and Dependent section should be updated, please make the necessary changes
Contact Information
  • Phone Support: (800)-360-8027
  • Email Support:

Notification of Financial Aid

Once your application is processed, a financial aid recommendation will be forwarded to St. Paul the Apostle. All final financial aid decisions, including notification of an award amount (if any) will be made by St. Paul the Apostle. If you have not received notification regarding financial aid by May, contact the school office.

St. Paul the Apostle 2017 – 2018 Online Instructions

1. Online Application Visit:
2. Section 1 – Household Information
  • Parent/Guardian: Enter the parent or guardian’s contact information.
  • Dependent: Enter all dependents that live in the household. For dependents in college, select the “attending another private school” status option.
3. Section 2 – Selecting A School
  • Enter your school’s five-digit code (12020) or name in the search box. If you want to search for schools near you that are participating in the Smart Aid program, you can search by city and state. Make your selection by checking the select check box. Once a school or multiple schools are selected, you will then need to select the student(s) you wish to apply for aid at the appropriate school(s). After the school(s) have been selected, you will then need to select the upcoming grade for the student, student code (if applicable), and expected tuition (if applicable) for the upcoming year. Clicking “next” after each section will allow you to move on to each subsequent section.
4. Section 3 – Income & Expenses
  • Enter any income the household receives; employment, business or supplemental. If the work status is selected as ‘employed’, ‘self-employed’, ‘unemployed, receiving benefits’, or ‘disabled, receiving benefits,’ you will be required to enter this income source in the appropriate section before moving through the application. Please enter all expenses as they pertain to your household.
5. Section 4 – Assets & Debts
  • Enter all assets and debts as they pertain to your household.
6. Section 5 – Special Circumstances
  • Check off any special circumstance that pertains to your household. If no option available best describes your household’s circumstance, please check ‘other’ and describe your situation. This information is optional and will not be considered for Diocesan aid; but could be used at the school level. All information is kept confidential and will only be available to designated School Administration and Smart Aid staff.
7. Section 6 – Submit
  • If your school uses family school codes, please make the appropriate selection. Agree to Smart Aid’s terms and conditions, then click SUBMIT to complete your online application. Please be sure to enter all fields with accuracy.

Frequently Asked Questions

Q: Who should complete this aid application?
A: Whomever the child resides with should complete this application whether it is a parent, grandparent, aunt/uncle, or legal guardian. There is a section within the application where you can enter contributions from non-custodial parents and relatives.
Q: Why do I need to input my spouse’s information if I am remarried and they are not legally responsible for my children?
A: Smart Aid’s calculation works off of the total household income, therefore including all income, whether the party is legally responsible for your children or not. Our system however, does take into effect your spouse’s expenses as well as their income. It is important to list all expenses that are asked of within the application.
Q: I do not have the required tax documents. HELP!
A: Include the most recent tax documentation you have available. If you are asked for a specific line from a tax document that you have not yet completed, please estimate the projected amount.
Q: How will I know if I qualify for aid or not?
A: We do not disclose information about the results of your application. All final tuition aid decisions, including notification of an award amount (if any); will be made by your school. Award notices will be sent starting in January and will continue until funds are exhausted.
Q: What if I want to edit my application?
 A: Once an application has been submitted and paid for it can no longer be edited by a parent. However, if changes are necessary a written statement with the change (including the application ID), should be sent to